DENPOINT CODE OF PRACTICE
In this practice we take complaints very seriously indeed and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt
with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives. Our aim is to react to complaints in the way in
which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers’ concerns in a caring and sensitive
- The person responsible for dealing with any complaint about the service which we provide is Mrs Jackie Chattle, the practice Complaints Manager. She will work
under guidance of Michael Duffy who is determined as the person responsible consideration of the complaint
- If a patient complains on the telephone or at the reception desk, we will listen to their complaint and offer to refer him or her to the Complaints Manager immediately. If the
Complaints Manager is not available at the time, then the patient will be told when they will be able to talk to the Complaints Manager and arrangements will be made for this to happen.
The member of staff will offer you the chance to make a written record of your complaint and provide the patient with a copy as well as passing it on to the Complaints Manager. It may be
that the staff member may record details of the complaint even if the patient does not wish to write it down. If we cannot arrange this within a reasonable period or if the patient
does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
- If the patient complains in writing or by e-mail it will be passed on immediately to the Complaints Manager.
- If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist concerned, unless the patient does not want this to
- We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice as soon as possible, normally within 3 working days. We will offer to discuss
the complaint at a time agreed with the patient, asking how the patient would like to be kept informed of developments, for example, by telephone, face to face meetings,
letters or e-mail. We will inform the patient about how the complaint will be handled and the likely time that the investigation will take to be completed. If the patient does not wish
to discuss the complaint, we will still inform them of the expected timescale for completing the process.
- We will seek to investigate the complaint speedily and efficiently and we will keep the patient regularly informed, as far a reasonably practicable, as to the progress of the
investigation. Investigations will normally be completed within six months.
- When we have completed our investigation, we will provide the patient with a full written report. The report will include an explanation of how the compliant has been
considered, the conclusions reached in respect of each specific part of the complaint, details of any necessary remedial action and whether the practice is satisfied with any action it
has already taken or will be taking as a result of the complaint.
- Proper and comprehensive records are kept of any complaint received as well as any actions taken to improve services as a consequence of a complaint
- If patients are not satisfied with the result of our procedure then a complaint may be referred to:
Where the Subject of the complaint related to NHS treatment
- East Lancashire Primary Care Trust,
- Walshaw House, Regent Street, Nelson, Lancashire BB9 8AS telephone 01282 644700 or;
- The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank London SW1P 4QP, telephone: 0345 015 4033 or www.ombudsman.org.uk
Where the Subject of the complaint related to PRIVATE treatment
- The General Dental Council, 37 Wimpole Street, London, W1M 8DQ the dentists’ registration body
- The Dental Complaints Service, The Lansdowne Building, 2 Lansdowne Road, Croydon, Greater London CR9 2ER, 08456 120 540 or www.dentalcomplaints.org.uk